Undeposited Funds & Payment Reconciliation

A growing Undeposited Funds balance is one of the most common — and most overlooked — QuickBooks problems. It quietly overstates your assets and makes your bank reconciliation impossible to complete cleanly. We clear it out and match every payment to where it actually landed.

What’s included

• A full review of everything sitting in Undeposited Funds and why
• Matching each customer payment to the actual bank deposit it was part of
• Correcting payments that were entered twice or never cleared
• A walkthrough of the correct process so it doesn’t build back up

Common problems we fix

• An Undeposited Funds balance that’s grown for months without anyone noticing
• Bank deposits that don’t match QuickBooks because payments were never grouped correctly
• Duplicate income from a payment recorded both manually and through a bank feed
• Reconciliation that won’t complete because of unresolved undeposited items

How it works

We go through every item sitting in Undeposited Funds, match it to the real bank deposit (or correct it if there isn’t one), and confirm the account is at zero — or only holding payments genuinely awaiting deposit.

Want this handled automatically every month going forward? See Monthly Bank & Credit Card Reconciliation.